Section: 311 and Customer Service
Division: Communications and Community Engagement
Department: Office of the Chief Administrative Officer
Initial Reporting Location: Tom Davies Square
Job Status: Limited regular part time positions
Estimated Probable Duration: Seven (7) months (may be extended)
Number of Vacancies: 3
Affiliation: Inside Unit
Hours of Work: Up to 48 hours bi-weekly
Shift Work Required: Hours of work varies between 7:30 a.m. to 6:00 p.m.
Range of Pay: Group 7 $27.22 to $31.86 per hour
The start date will follow the selection process.
This position is eligible to work remotely on a full-time basis.
Characteristic Duties: Under the general supervision of the Manager of 311 and Customer Service.
Answer and process incoming telephone calls in a professional and courteous manner maintaining customer satisfaction; determine nature of call; provide information; determine service needed; ask probing questions and use multiple computer applications; transfer to applicable department or staff if required.
Enter information regarding service requests into Customer Relationship Management Software; forward request to appropriate staff. Record customer service requests/complaints in accordance with established protocols.
Assess the urgency of requests/inquiries, escalate issues to other departments and dispatch calls on two-way radio when required.
Liaise with external agencies for urgent issues outside of municipal control (e.g. Traffic light outage, provincial highway issues, wires down).
Monitor the two-way radio, respond to inquiries and follow-up on issues currently in progress with operating departments.
Provide information regarding CGS programs, services and hours of operation. Search various computer software data bases/programs for required information (e.g. 311 Knowledgebase, CRM system, Internet, CGS Website, CGS Intranet).
Liaise with staff in other divisions in order to gather information and to develop service options for customers.
Respond to citizens’ inquiries or concerns and make every effort to resolve without having to transfer or escalate the call.
Re-direct callers to outside agencies.
Keep abreast of CGS activities discussed in media (e.g. Public Service Announcements).
Collect information for and prepare statistical reports.
Record all main line telephone messages, as required (e.g. holiday messages, after-hour messages, etc.).
Maintain the 311 Knowledgebase, ensuring information is accurate and current.
Receive and process leisure program registrations.
Respond to inquiries received by the 311 Call Centre through electronic mail.
Assist in the maintenance of accurate telephone listings both internal and external.
Provide out-of-city telephone numbers as required.
Operate a telecommunications device to assist hearing impaired calls seeking information or requesting City services.
Acquaint new employees with job functions, as required.
Relieve Citizen Service Centre Representative (Tom Davies Square) as required.
Develop and maintain a thorough working knowledge of CGS's Safety Manual and the applicable Provincial Legislation listed therein.
Perform other related duties as required.
Qualifications:
Successful completion of secondary school (grade XII) education.
One (1) to two and one-half (2½) years of related experience in a dedicated customer relations role (e.g. call centre, guest services)
Call centre experience is an asset.
Excellent conflict resolution skills to de-escalate conversations.
Knowledge of municipal services and departments.
Knowledge of call centre operations.
Knowledge of computer software and administrative systems in a Windows and Internet based environment (e.g. file maintenance, word processing, computerized spreadsheet applications, customer relationship management software, information input and retrieval).
Knowledge of complaint handling software an asset.
Ability to demonstrate interpersonal skills in dealing with the people in a courteous and effective manner.
Ability to demonstrate accurate keyboarding skills, interactive computer capability, quick navigation skills.
Demonstrated ability to problem-solve with minimal direction.
Excellent use of English; verbally and in writing.
Excellent French verbal skills and working knowledge of written French is required.
Satisfactory health, attendance and employment history.
This job is also being posted as a development opportunity. Should there be no fully qualified candidate for this position, a candidate who can be expected to meet the required qualifications within a reasonable period of time may be considered for this position as a development opportunity.
Development opportunity range of pay: $26.41 to $31.05 per hour. The successful candidate will be paid at the reduced range until the minimum qualifications have been met.
How To Apply
If you are viewing this job posting through a website other than the City of Greater Sudbury's, please visit www.greatersudbury.ca/jobs to apply online.
We must receive your resume before 11:59 p.m. on Tuesday, September 17, 2024. For those providing a French language resume, please also include an English version.
Click on the Apply for Job button.
Follow the step by step application process.
Ensure you attached a cover letter and resume. Acceptable file types are:
.doc
.docx
.txt
.pdf
.rtf
Once completed, review your application and click on the Submit button.
Upon submission of your application, you will get a confirmation on the screen that your application has been successfully submitted. You will also receive an e-mail confirmation to the e-mail address on your profile.
All applicants are thanked for their interest in this position. Only those selected for an interview will be contacted. If contacted, and you require a disability related accommodation in order to participate in the recruitment process you must advise the Hiring Manager.
Live outside Canada or new to Canada?
The City of Greater Sudbury is dedicated to maintaining a fair, inclusive, and equitable work environment and our City welcomes qualified applicants from anywhere. To learn more about working in Canada, visit this webpage: Applicants Living Outside of Canada (greatersudbury.ca)
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